Getting Hardcopy of SAP Data and Documents

MacOS and SAP (printing)

SAP provides hardcopy output of the electronic data and documents stored in the system via the many SAP reports. The printed reports are formatted and organized for use on paper. If you need a hardcopy of your SAP transactions or data, you should use these reports.

You can get printed output from SAP in several (three) ways.

Way 3 is the best one, gives the highest quality and is easy to use.


One of the options you have is to capture (a part of) your screen -the quick solution- .

If you want to have screen prints of the SAP screens, the command-P print screen function isn't available on this SAP (Java) client. You can use the MacOS screen capture function to take pictures of your screen. This function creates a picture file (e.g., 'Picture 0' and automatically incrementing the number) and saves it either on your startup disk (your Macintosh hard disk). Clicking on that file opens SimpleText, from which you can print. Simple.

Command-shift-4 gives the nicest results, and if the content of a window doesn't fit, do this twice.
It's smart to choose a white or almost white background.

The MacOS help provides instructions for taking pictures of your screen:


Another way to get printed output is to export your report and than print it from, for example, Excel or a wordprocessor application. There are several formats in which you can export and save your current report.
First select 'Export...' from SAPgui's Report menu.
A new window appears. Select a file format (only the html format shows the correct report header information), save the report and open it with the corresponding application (or drop the saved file on the application's icon in the Finder's dock.


But the best way to print from SAPgui for Mac is to use a printer connected to the internet (with a fixed ip-address). Get this address and let the SAP admins create a print queue for this printer. For the University of Maastricht contact the ASC.

To be able to print to that printer's ip-address use via System Preferences 'Print & Fax', and add the new printer.
  • Create an LPR printer an type that printer's ip-address.
  • In SAPgui select in the System menu : User profile : Own data
  • In the field 'OutputDevice', type the name of the queue you recieved from the SAP admins
  • Save this settings
  • Ready, you can print directly from SAPgui to your local printer (see also

previous page

| Home | MacOS X | Info | iPhone | iPad | Software | Hardware | Manuals | Updates | News |